Hot desking in the arrangement of offices. Advantages and disadvantages of the solution

One of the most popular ways of organizing office space is currently the so-called hot desking. What is it, and what is it about? Hot desking, also known as a hot desk. A hot desk means that the employee does not have a fixed workplace, i.e., their own desk. So when he comes to the office, he sits down where there is room, and every position usually looks the same.

Hot desking – advantages and disadvantages

One thing is for sure: hot desks are made to meet specific needs. So not every office will be able to benefit from hot desking. The advantages and disadvantages that we present below will help you make a decision on the arrangement of office space.

Hot desking – disadvantages

  • No private space. Your own desk provides a sense of security and stability. What’s more, decorating the desk with photos of loved ones or holiday souvenirs improves the mood and allows you to personalize the workplace, making us feel accepted.
  • Conflict risk. While all desks should be decorated in the same way, some desks will take up better, others, worse places. This can cause conflicts and encourage competition for a desk under the window or closer to the exit.
  • Possibility of losing documents. The constant transfer of documents from desk to desk creates the risk of losing important contracts or invoices. So when opting for hot desks, it’s a good idea to develop a document handling plan at the end of each working day.
  • Risk of lack of space. It may happen that more people than we could have foreseen turn up at work and that several employees do not have a desk. To avoid this, it is worth using the desk reservation system, which allows you to report your willingness to work in the office.

Hot desking – advantages

  • Space-saving. Hot desks are best for offices that combine stationary work with remote work. If your employees often perform work from home or go on business trips, hot-desking should meet your expectations. There is no need to adjust the number of desks to the number of employees in offices working in this mode, as there is never a filled-up of employees.
  • Saving money. Fewer desks also mean a larger budget for other expenses. After all, it makes no sense to invest in office furniture if left unused most of the time. Instead, you can allocate funds to furnish a chill-out room or new equipment for employees.
  • Tidy office. We store not only documents on our desk but also photos, souvenirs, and other items that have sentimental value for us. At the same time, not everyone keeps their desks tidy, which affects the overall appearance of the workplace. Due to the lack of an assigned desk, hot-desking mobilizes employees to keep order daily.
  • Possibility to choose a place. Assigned desks are like seats on a train – not everyone has a chance to sit by the window. Thanks to hot desking, the new employee does not have to be confined to the dark corner of the room but can independently decide where to sit the next day.
  • Employee integration. It happens that we work for several years in the same company, and still have not exchanged a word with half of the employees. Hot desking is conducive to networking and getting to know people from different departments. This can lead to creative ideas or long-lasting friendships.

Hot desking and fit-out offices

By choosing fit-out services, entrepreneurs want to create a flexible, ergonomic, and modern office. The hot desk is, therefore, a standard service offered by the fit-out company. Warsaw, where we operate, is a leader in arranging offices with hot desks, and the best companies decide to reduce their desks by an average of 30%. Not sure if hot desking is for you? Or maybe you are worried about employees’ reactions to changes? Contact Moderne Investering – we will analyze the way your company works and suggest what is worth changing.